Voiding a Check in Accounts Payable

First remember that you only want to void a transaction in a module if it was created in the module. This is because Cougar Mountain will ensure the transaction is reversed in all other modules it is integrated with.

Here are detailed steps on voiding the check:

  1. Go to AP (this is where the check was originally written from. If not, you want to void the check from the module it was created)
  2. Go to Pay Bills > Adjust/Pay Bills
  3. Change Transaction Type to ‘Payment Correction’
  4. Select the Vendor #
  5. Put in description of what you are doing i.e.: Voiding a check
  6. Select the Check # by using the lookup
  7. Select the bank code the check was written from (if not already filled in)
  8. In the reference to pay box put the check number with a letter code i.e.: 1501V – this is how you will identify it as a void later.
  9. Enter the amount of the void (look above to make sure the numbers are the same)
  10. Now Save it, and post.
  11. Once posted, the original invoice amount will be created as a new bill for the vendor. If you do not want that bill paid, then go back into Adjust/pay bills and do a Balance Adjustment (Decrease Balance) to remove the invoice.

Void AP Check

Joe
Marketing

 

Published by Joe on May 9th, 2008 tagged Tips & Tricks


2 Responses to “Voiding a Check in Accounts Payable”

  1. Alice Weary Says:
    June 4th, 2008 at 5:09 pm

    This tip was very helpful but we found it too late. We could have safed ourselves a lot of work.

  2. Mary Schwegman Says:
    June 5th, 2008 at 5:01 am

    Joe,

    Thanks, I have many customers who will like to keep this in there file.

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