Backup your files. I will say it again. BACK UP YOUR FILES!!
This is drilled into every businesses head on a very constant basis, but not every business takes backups seriously. A backup will save a great deal of time and money should something go wrong with the accounting system.
What if your system crashes? Westtech Rigging works with Cougar Mountain Software’s SinglePoint server, which allows them to work from multiple locations. In September, they encountered a situation where their system simply shut down. It would not restart. Cougar Mountain was quick on the case to replace the faulty server and get them back up and running, but if they had not backed their files the previous night, they would have lost important data and time trying to recover them.
Instead, they went to their backed up files that they kept stored on a laptop, and were up and able to continue working, that same day while their SinglePoint server was fixed. Their back up precautions made it easy for Cougar Mountain to correct the error and restore their system.
There are several ways you can back up your data; manually backing it up from the CMS Main Menu, or setting up the CMS Backup Scheduler for doing it automatically, or even by using some third party solution that backs up the complete hard-drive. The question also arises about how often you should back up your data, and a good rule of thumb is to back it up as often as you feel the loss would be too hard to recreate if you needed to. Normally the backup interval is daily, but it might be more or less often depending on your situation.
Cougar Mountain Software includes a CMS Backup Scheduler, which means that you can schedule the back up of your data, reports, and images, then forget about it. Program your software to backup after you close at night and you will be able to come in to work the following morning and know that all of your data is safe. CMS Backup Scheduler takes a snapshot of all that company’s data – and restoring that backup puts the company data back the way it was in minutes.
December 8th, 2009 at 11:10 am
[...] a Year End history company. After this has been completed, it is recommended that the user backup all the data files and store them off-site or in a fireproof container for your security. The next step to assure [...]