Here are detailed steps on voiding the check:

1. Go to AP (this is where the check was originally written from. If not, you want to void the check from the module it was created)
2. Go to Pay Bills > Adjust/Pay Bills
3. Change Transaction Type to ‘Payment Correction’
4. Select the Vendor #
5. Put in description of what you are doing i.e.: Voiding a check
6. Select the Check # by using the lookup
7. Select the bank code the check was written from (if not already filled in)
8. In the reference to pay box put the check number with a letter code i.e.: 1501V – this is how you will identify it as a void later.
9. Enter the amount of the void (look above to make sure the numbers are the same)
10. Now Save it, and post.
11. Once posted, the original invoice amount will be created as a new bill for the vendor. If you do not want that bill paid, then go back into Adjust/pay bills and do a Balance Adjustment (Decrease Balance) to remove the invoice.

Joe
Marketing

So what, you might ask? What this means is that you can connect other programs to your Cougar Mountain data files and get the information directly from the source. Actually, this is not a new development, the software has always been ODBC compliant. By connecting directly to your data files, you have live access to your customer data, inventory, vendors, and all the rest of it. You save time by not having to first export the data, then re-import it into the second application you are running.

By using an ODBC connection, you can:

• Make barcode labels with the information taken directly from your company data files (we recommend using Bartender for this).
• Pull AR Customer data to create custom labels. (or AP Vendor data, or PR Employee data, etc)
• Create custom reports inside an excel spreadsheet, connect an Access database to your data to manipulate it with that.

So if you are interested, but you aren’t sure how to do this - contact our technical support department for assistance.

And if you are new to working with this sort of thing, we recommend you don’t use your real company data until you learn how to do it without breaking anything–use the demo company data instead, or a copy company. And everyone should always have a current backup of your data too.

Joe
Marketing

• CMS Professional
• Denali
• Installation Guides
• Payroll Update Guides
• And more!

Joe
Marketing

• Usually our nonprofit customers will have only one main FUND that is a General or Administration account. They would NOT need this solution just “due to/due from” on in Module Preferences with there ADMIN code in the GL box: (see below) All accounts would use the “Auto due/to” as the General fund.
  

(more…)

• In General Ledger, you save the recurring transaction into a Recurring Batch.
• In Purchase Order, you can either create the Recurring PO directly as a template in the Options menu, or it can be created while entering a real transaction by clicking the “Recurring” checkbox.

You can check the Help files in each module you are using to find out how to specifically create and use Recurring transactions. 

Also there are Frequency Codes used with the recurring transaction, which allows you to run only the transactions you need at specific time intervals.  For instance, at the first of each month you could run the MONTH frequency codes and generate all the transactions you have for the month.

As you can see, Recurring transactions can make your operation run more efficient.

Joe